Best list · AI Meeting Assistants

The 6 Best AI Note Takers for Microsoft Teams in 2026

The best Microsoft Teams note taker tools tested alongside native Copilot to find real alternatives.

By Miriam Alonso · Updated April 2026

6 tools reviewed
Our top pickBest overall for AI Meeting Assistants
Fireflies.ai logo
Fireflies.ai3.9/ 5

Fireflies.ai provides the most comprehensive third-party Microsoft Teams note taker experience, with reliable bot performance, accurate transcription, and the AskFred search feature for querying past Teams calls. The 50+ integration library makes it the right choice for teams that need meeting data in CRM and project management tools.

Free planFrom $10/moRead full review

Quick comparison

6 tools

Quick summary of The 6 Best AI Note Takers for Microsoft Teams in 2026
#ToolBest forScorePrice
1Fireflies.ai3.9
2Otter.ai3.7
3Avoma3.8
4MeetGeek4.3
5tl;dv4.2
6Fathom4.0

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Microsoft Teams users have more AI note-taking options than ever, including Microsoft's own Copilot and a strong set of third-party tools. The best AI note takers for Teams go beyond basic transcription to deliver structured summaries, CRM integration, and multilingual support that Copilot alone does not always cover.

We tested four third-party AI note takers on Microsoft Teams alongside Microsoft's own Copilot offering, covering internal standups, client calls, and project reviews.

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What to Look for in a Microsoft Teams AI Note Taker

Teams-compatible bot joining requires the tool to join as a call participant through a supported method. Not all tools support Teams as well as they support Zoom or Google Meet. Verify Teams support specifically, not just "all major platforms," before signing up.

Third-party vs. Copilot is a real decision for Teams users. Microsoft 365 Copilot is integrated directly into Teams and offers transcription, summary, and action items within the Teams interface. However, it requires a Microsoft 365 Copilot license (approximately $30 per user per month) and the features are limited to the Teams ecosystem. Third-party tools typically offer better CRM integration, broader language support, and cross-platform support if your organization also uses Zoom or Meet.

Cross-platform support matters if your team uses Teams internally but joins Zoom or Google Meet calls with external clients. Tools like Fireflies, tldv, Fathom, and Otter support all three platforms, making them more versatile than Teams-only solutions.

Best AI Note Takers for Microsoft Teams in 2026

#1
Fireflies.ai
3.9/ 5
Best Third-Party Teams IntegrationFree planFull review ->

Fireflies has reliable Microsoft Teams support and is the strongest option for Teams users who need CRM integration. The bot joins Teams calls via calendar integration, records audio, generates transcripts with speaker labels, and syncs action items to Salesforce, HubSpot, or other connected tools.

Key features

Microsoft Teams bot via Outlook Calendar integration
AskFred chatbot to query past transcripts
40+ integrations including Salesforce, HubSpot, Slack
SOC 2 Type 2, GDPR compliant
Free plan: 800 minutes storage per month

Best for

Sales and CS teams on Teams who need meeting notes to flow automatically into their CRM.
#2
Otter.ai
3.7/ 5
Best Real-Time Teams TranscriptionFree planFull review ->

Otter supports Microsoft Teams through its OtterPilot bot. The Business plan is HIPAA-eligible, which is relevant for healthcare organizations running Teams for clinical or administrative calls. The live caption feature is available for Teams calls, providing real-time transcription during the meeting.

Key features

OtterPilot for Microsoft Teams
Live captions during Teams calls
HIPAA-eligible on Business plan
Free plan: 300 minutes per month, 30-minute cap per meeting

Best for

Healthcare organizations on Teams, teams that need live captions during meetings.
#3
tl;dv
4.2/ 5
Good Teams Support with Free PlanFree planFull review ->

tldv supports Microsoft Teams and brings its 70+ language support and unlimited free recordings to Teams users. EU data residency is available for European organizations. This makes tldv particularly well-suited for international organizations using Teams as their primary collaboration tool.

Key features

Microsoft Teams bot support
Unlimited recordings on the free plan
70+ language support
EU data residency for European accounts
Highlight clips with shareable timestamps

Best for

Multilingual teams, European companies using Teams.
#4
Fathom
4.0/ 5
Teams Support, Zoom-OptimizedFree planFull review ->

Fathom supports Microsoft Teams in addition to Zoom and Google Meet. The unlimited free plan applies across all supported platforms, so Teams users get the same unlimited recordings and AI summaries as Zoom users at no cost.

Key features

Microsoft Teams support
Unlimited recordings and AI summaries on free plan
Fast summary delivery
30+ languages supported

Best for

Teams users who want unlimited free AI summaries across all their meeting platforms.

Microsoft Copilot vs. Third-Party Tools

Microsoft 365 Copilot is the most integrated option for Teams users. It works natively within the Teams interface and does not require a separate app or bot. The trade-offs are cost (approximately $30 per user per month on top of existing Microsoft 365 licensing), limited cross-platform support (it does not work on Zoom or Google Meet calls), and less flexibility in how summaries are exported to non-Microsoft tools.

Third-party tools like Fireflies, tldv, Fathom, and Otter work across Teams, Zoom, and Google Meet from a single subscription. For organizations that use multiple video platforms or need CRM integrations outside the Microsoft ecosystem, third-party tools offer more flexibility at often lower cost.

Quick Comparison for Teams Users

Best CRM integrationFireflies
Best HIPAA complianceOtter.ai Business
Best multilingual supporttldv (70+ languages)
Best free planFathom and tldv (both unlimited)
Most integrated with Teams UIMicrosoft 365 Copilot (native)
Best cross-platform coverageAll third-party tools work across Teams, Zoom, and Meet

All 6 picks, ranked

Scroll to read each review
#1
Fireflies.ai logoFireflies.aiBest Third-Party Teams Integration
Free planFrom $10/mo

Fireflies.ai provides the most comprehensive third-party Microsoft Teams note taker experience, with reliable bot performance, accurate transcription, and the AskFred search feature for querying past Teams calls. The 50+ integration library makes it the right choice for teams that need meeting data in CRM and project management tools.

Pros

  • Reliable bot joining for Microsoft Teams meetings
  • CRM and project management integrations post-Teams call
  • AskFred search across all Teams meeting history
  • 100+ language support for multilingual Teams deployments

Cons

  • Bot is visible as a participant in Teams meetings
  • Some advanced integrations require Business plan
  • Free plan storage cap limits trial period
3.9
/ 5
Read review
#2
Otter.ai logoOtter.aiBest Real-Time Teams Transcription
Free planFrom $8/mo

Otter.ai provides live transcription that participants can see during Microsoft Teams meetings, which is useful for deaf or hard-of-hearing attendees and for teams that want to correct names and terms in real time. The OtterPilot auto-join feature works with Teams calendar entries.

Pros

  • Live transcription visible during Teams meetings
  • Auto-joins from calendar with OtterPilot
  • Good accuracy for English meetings
  • Native OtterPilot integration option for Teams

Cons

  • 30-minute per-meeting cap on free plan
  • English, Spanish, and French only
  • Free plan not practical for regular Teams meetings
3.7
/ 5
Read review
#3
Avoma logoAvomaBest Teams + CRM for Sales
From $19/mo

Avoma is purpose-built for sales teams that use Microsoft Teams as their primary meeting platform alongside a CRM. Deal tracking, conversation intelligence, and coaching analytics make it the most specialized tool for revenue workflows on Teams.

Pros

  • Deep CRM sync for Teams sales calls
  • Deal intelligence and pipeline tracking from Teams meetings
  • Coaching analytics and call scoring
  • Conversation intelligence for objection and topic tracking

Cons

  • Most expensive tool in this comparison
  • Not suitable for non-sales or non-CRM use cases
  • Significant onboarding investment required
3.8
/ 5
Read review
#4
MeetGeek logoMeetGeekBest Free Entry for Teams
Free planFrom $10/mo

MeetGeek provides a practical free entry point for Microsoft Teams note taking with automatic action item extraction and summary templates. The free plan is more sustainable than Fireflies's 800-minute cap for small teams evaluating the category.

Pros

  • Sustainable free tier for Microsoft Teams
  • Automatic action item extraction on all plans
  • Summary templates for recurring Teams meeting types
  • Good integration with task management tools

Cons

  • Lower transcription accuracy than Fireflies and Otter
  • Limited language support compared to competitors
  • AI feature depth behind Fireflies at equivalent price
4.3
/ 5
Read review
#5
tl;dv logotl;dvGood Teams Support with Free Plan
Free planFrom $18/mo

tl;dv supports Microsoft Teams on its free plan with unlimited recordings and transcriptions in 30+ languages. Less fully optimized for Teams than for Zoom and Google Meet, but a solid free option for teams that also meet on multiple platforms.

Pros

  • Unlimited free Teams recordings
  • 30+ language transcription on free plan
  • European data storage for GDPR compliance
  • Clean timestamped clip sharing

Cons

  • Less optimized for Teams than for Zoom or Google Meet
  • No CRM integration on free plan
  • Advanced features require paid upgrade
4.2
/ 5
Read review
#6
Fathom logoFathomTeams Support, Zoom-Optimized
Free planFrom $16/mo

Fathom supports Microsoft Teams but is primarily designed and optimized for Zoom. Teams users get the same high-quality summaries, but the native integration advantage that Fathom has on Zoom does not apply in the Teams environment.

Pros

  • High-quality summaries available on Teams
  • Unlimited free plan for individual users
  • Fast post-meeting processing
  • Best summary clarity in the category

Cons

  • Primary focus is Zoom, not Teams
  • Less optimized bot for Teams than Zoom
  • Designed for individuals, not team-wide deployment
4.0
/ 5
Read review

Our verdict

For Microsoft Teams users who need to stay within the Microsoft ecosystem, Copilot is the most integrated option, but it comes at a significant per-user cost. For teams that want cross-platform support, CRM integration, or a lower-cost alternative with a generous free plan, Fireflies, tldv, Fathom, and Otter all support Teams reliably.

Fireflies is the best pick for CRM-heavy Teams users. tldv is best for multilingual or European organizations. Fathom offers the best free plan. Otter is the right choice if HIPAA compliance or live captions are the priority.

Frequently Asked Questions

Does Microsoft Teams have a built-in AI note taker?

Yes. Microsoft 365 Copilot includes AI transcription, summarization, and action item detection natively within Teams. However, it requires a separate Microsoft 365 Copilot license at approximately $30 per user per month, on top of existing Microsoft 365 licensing. Third-party tools like Fireflies, tldv, Fathom, and Otter offer similar functionality at lower cost and with cross-platform support for Zoom and Google Meet.

Can I use a third-party AI note taker with Microsoft Teams?

Yes. All four third-party tools reviewed here support Microsoft Teams. They join as bot participants through Outlook Calendar integration or direct invite. The experience is comparable to their Zoom and Google Meet integrations, with minor differences in how speaker identification works due to Teams' API access levels.

Which AI note taker is best for Microsoft Teams if I am on a budget?

Fathom and tldv both offer unlimited free plans that include Microsoft Teams support. For zero cost with no usage cap, either tool is the starting point. If you need CRM sync, Fireflies Pro at $18 per month is the most targeted paid option for Teams users.

Do AI note takers work with Teams calls where I am not the organizer?

Yes. The bot joins as a participant regardless of whether you organized the meeting. The bot's presence will be visible in the Teams participant list. Participants in the call will see a recording notification. If the Teams admin has restricted external bots from joining organizational meetings, the bot may not be able to join until IT grants permission.

Can I use a Teams AI note taker across Zoom and Google Meet as well?

Yes. All third-party tools reviewed here support Zoom, Google Meet, and Microsoft Teams from a single account. This cross-platform support is one of the main advantages of third-party tools over Microsoft's own Copilot, which is limited to Teams calls.

Miriam Alonso

Miriam Alonso

CSM - 3 months testing

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